Town Board

Town of Oswego
Town Board Organizational Meeting Minutes
January 6, 2014

Supervisor: Victoria M. Mullen
Town Board Members: Tim DeSacia, Greg Herrmann, Margaret Mahaney, Richard Tesoriero
Attorney to the Board: Stephen C. Greene, Sr.

The Oswego Town Board organizational meeting was held on January 6, 2014 at town hall. Supervisor Mullen opened the meeting at 6:30 PM with the Pledge of Allegiance.

Present:
Supervisor Victoria Mullen
Councilor Tim DeSacia
Councilor Greg Herrmann
Councilor Margaret Mahaney
Councilor Richard Tesoriero, absent
Attorney to town board Stephen Greene, excused
Attorney Stephen Greene Jr.

Others Present:
Assessor Richard Hogan
County Legislator Doug Malone

Town Clerk's Report: See Town Clerk’s Page

Supervisor's Report: See Supervisor’s Page

Historian’s Report: See Historian’s Page

Public Comment: None

Resolution 2014-1 Approval of Minutes
On motion by Supervisor Mullen second by Councilor Herrmann the following resolution was adopted 4 ayes, DeSacia, Herrmann, Mahaney, Mullen, 0 Nays.
Resolved that the Oswego Town Board approves the minutes from the December 30, 2013 town board meeting.

Resolution 2014-2 Audit of Claims
On motion by Councilor Mahaney, second by Supervisor Mullen the following resolution was adopted 4 ayes, DeSacia, Herrmann, Mahaney, Mullen, 0 Nays.
Resolved that the Oswego Town Board approves the bills on Abstract 1 as follows;

General Fund
Highway Fund
Franklin/Baylis Lighting
Edgebrook Lighting
Sleepy Hollow Sewer Dist.
$21,523.78
$15,145.49
$130.88
$78.34
$74.00
v1-16
v1-9
v2
v2
v1

Resolution 2014-3 2014 Appointments
On motion by Councilor DeSacia, second by Councilor Herrmann the following resolution was adopted 4 ayes, DeSacia, Herrmann, Mahaney, Mullen, 0 Nays.
Resolved that the Oswego Town Board approves the appointments in Attachment A. Be it further resolved these appointments run until December 31, 2014.

Resolution 2014-4 2014 Salaries for elected and appointed officials
On motion by Supervisor Mullen and second by Councilor DeSacia the following resolution was adopted 4 Ayes, DeSacia, Herrmann, Mahaney, Mullen, 0 Nays.
Resolved the Oswego Town Board approves the salaries identified as Attachment B.

Resolution 2014-5 Official Newspaper
On motion by Councilor Mahaney, second by Supervisor Mullen the following resolution was adopted 4 ayes, DeSacia, Herrmann, Mahaney, Mullen, 0 Nays.
Resolved the Oswego Town Board designates the Palladium Times as the official town newspaper.

Resolution 2014-6 Official Bank
On motion by Supervisor Mullen and second by Councilor DeSacia the following resolution was adopted 4 ayes, DeSacia, Herrmann, Mahaney, Mullen, 0 Nays.
Resolved that the Oswego Town Board designates JP Morgan Chase Bank, N.A. as the town's depository for 2014.

Resolution 2014-7 Powers & Duties
On motion by Councilor Herrmann and second by Councilor Mahaney the following resolution was adopted 4 ayes, DeSacia, Herrmann, Mahaney, Mullen, 0 Nays.
Resolved the Oswego Town Board imposes on the Supervisor and Deputy Supervisor the powers and duties of administration and supervision for the town or special improvement district functions to be performed on behalf of the Board.

Resolution 2014-8 Petty Cash Funds
On motion by Supervisor Mullen, second by Councilor Herrmann the following resolution was adopted 4 ayes, DeSacia, Herrmann, Mahaney, Mullen, 0 Nays.
Resolved the Oswego Town Board establishes the Highway Superintendent and Town Clerk petty cash funds of $100.00 each; Town Justices petty cash funds of $100.00 per justice; and Supervisor's petty cash fund of $200.00.

Resolution 2014-9 Payroll Schedule
On motion by Supervisor Mullen and second Councilor Herrmann the following resolution was adopted 4 Ayes, DeSacia, Herrmann, Mahaney, Mullen, 0 Nays.
Resolved the Oswego Town Board approves the 2014 payroll schedule identified as
Attachment C.

Resolution 2014-10 Holiday Calendar
On motion by Councilor Mahaney, second Supervisor Mullen the following resolution was adopted 4 Ayes, DeSacia, Herrmann, Mahaney, Mullen, 0 Nays.
Resolved the Oswego Town Board approves the 2014 Holiday Calendar identified as
Attachment D.

Resolution 2014-11 Advance Payments
On motion by Councilor Mahaney, second by Councilor DeSacia, the following resolution was adopted 4 Ayes, DeSacia, Herrmann, Mahaney, Mullen, 0 Nays.
Resolved that the Oswego Town Board authorizes the Supervisor to pay in advance the audit of claims for public utilities services such as gas, electric, water, sewer, fuel oil, and telephone services as well as postage, freight, express charges, NYS retirement, and employee health insurance. Claims for these payments shall be presented at the next regular meeting for audit.

Resolution 2014-12 Code of Ethics
On motion by Councilor Mahaney, second by Supervisor Mullen the following resolution was adopted 4 Ayes, DeSacia, Herrmann, Mahaney, Mullen, 0 Nays.
Resolved the Oswego Town Board adopts the Code of Ethics identified as Attachment E.

Resolution 2014-13 Rules of Order
On motion by Supervisor Mullen and second by Councilor Herrmann the following resolution was adopted 4 Ayes, DeSacia, Herrmann, Mahaney, Mullen, 0 Nays.
Resolved the Oswego Town Board adopts the Rules of Order of the Town Board of the Town of Oswego as identified as Attachment F.

Resolution 2014-14 Voucher Calendar
On motion by Supervisor Mullen and second by Councilor Mahaney the following resolution was adopted 4 Ayes, DeSacia, Herrmann, Mahaney, Mullen, 0 Nays.
Resolved the Oswego Town Board adopts the 2014 Voucher Calendar identified as Attachment G.

Resolution 2014-15 Meeting Schedule
On motion by Councilor Herrmann, second by Supervisor Mullen the following resolution was adopted 4 Ayes DeSacia, Herrmann, Mahaney, Mullen, 0 Nays.
Resolved the Oswego Town Board approves the monthly town board meetings and workshop 2014 schedule identified as Attachment H.

Resolution 2014-16 Sleepy Hollow/G&G contract
On motion by Supervisor Mullen and second Councilor Herrmann the following resolution was adopted 4 Ayes, DeSacia, Herrmann, Mahaney, Mullen, 0 Nays.
Resolved the Oswego Town Board contracts with G&G Wastewater for the operation and maintenance of the Sleepy Hollow Sewage Treatment Plant.

Resolution 2014-17 Ethic Committee Members
On motion by Supervisor Mullen and second Councilor Mahaney the following resolution was adopted 4 Ayes, DeSacia, Herrmann, Mahaney, Mullen 0 Nays.
Resolved the Oswego Town Board appoints Catherine K. Mears, JoEllen Smith and Joseph Oleyourryk to the Ethics Committee, these appointments shall run until December 31, 2014.

Resolution 2014-18 Historical Society Calendar
On motion by Councilor Mahaney, second Supervisor Mullen the following resolution was adopted 4 Ayes, DeSacia, Herrmann, Mahaney, Mullen, 0 Nays.
Resolved the Oswego Town Board accepts the 2014 Historical Society Events Calendar identified as Attachment I..

Resolution 2014-19 Planning Board Appointment/Richardson
On motion by Supervisor Mullen and second by Councilor DeSacia the following resolution was adopted 4 Ayes, DeSacia, Herrmann, Mahaney, Mullen, 0 Nays.
Resolved the Oswego Town Board re-appoints Gary Richardson as Planning Board Member for a term to expire February 2020.

Resolution 2014-20 Zoning Board Appointment/Anderson
On motion by Councilor Herrmann, second by Councilor Mahaney the following resolution was adopted 4 Ayes, DeSacia, Herrmann, Mahaney, Mullen, 0 Nays.
Resolved the Oswego Town Board re-appoints Tim Anderson as Zoning Board Member for a term to expire February 2019.

Resolution 2014-21 Official Undertaking
On motion by Supervisor Mullen, second Councilor DeSacia the following resolution was adopted 4 Ayes, DeSacia, Herrmann, Mahaney, Mullen, 0 Nays.

WHEREAS, various sections of the state Town Law and Public Officers Law require that certain municipal officials execute an Official Undertaking and;

WHEREAS, it is required by law that the Town Board approve the Official Undertaking as to its form and manner of execution and the sufficiency of the insurance, and

WHEREAS, we, the Town Board of the Town of Oswego hereby require the Supervisor, Victoria Mullen; Town Clerk/Tax Collector, Theresa A. Cooper; Town Justices, Michael Sterio, and Donald H. Dodd; and Highway Superintendent, Mark Wilcox, to execute said Official Undertaking as required by said law;

NOW, THEREFORE BE IT RESOLVED that we, the Town Board of the Town of Oswego approve the document entitled "Town of Oswego Official Undertaking of Municipal Officers" as to its form and manner of execution and the sufficiency of the insurance and

BE IT FURTHER RESOLVED, THAT SAID Official Undertaking containing the notarized signatures of those named municipal officials be filed in the Office of the Town Clerk, as well as the original copies of the Insurance policies indicating the sufficiency of the sureties to indemnify the Town against losses which may arise from failure of such officials to properly discharge their duties.

On motion by Councilor DeSacia and second by Councilor Herrmann the meeting was closed at 6:44 PM.

Respectfully submitted

Theresa A. Cooper, RMC
Oswego Town Clerk

Attachment A.

2014 Appointments
Job Title Name
Attorney to the Oswego Town Board Greene Law Office
Attorney to the Planning Board Stephen C. Greene, Jr.
Attorney to Zoning Board of Appeals Kevin Caraccioli
Budget Officer Richard Hogan
Cemetery Superintendent Dennis Knopp
Asst. Cemetery Superintendent Timothy Gibson
Clerk to the CEO/ZEO Theresa Cooper
Code/Zoning Enforcement Officer Wayne Newton
Constable Frederick Ferguson
Court Clerk Theresa Cooper
Senior Court Clerk Myrtis Sterio
Custodian – Town Hall Maureen Polky
Deputy Highway Superintendent Frank Ferguson
Deputy Supervisor Timothy DeSacia
Deputy Tax Collector Carol Todd
Deputy Town Clerk Carol Todd
Dog Control Officer Daniel Sullivan
Laborers Nicholas Rossi
Gerry Michalski
Timothy Gibson
Marriage Officer Victoria Mullen
Registrar Theresa Cooper
Deputy Registrar Carol Todd
Secretary-Planning Board and ZBA Teresa Botting
Webmaster Jeff Adkins

Attachment B.

2014 Salaries by Position
Position Salary
Assessment Board of Review $141.40 per day/ea.
Sole Assessor $20,698.00 Annually
Assistant Cemetery Superintendent $12.39/hr.
Budget Officer $2,011.00 Annually
Cemetery Superintendent $14.17/hr.
Clerk to the CEO/ZEO $942.00 Annually
Code/Zoning Enforcement Officer $11,293.00 Annually
Custodian $4,240.00 Annually
Deputy Highway Superintendent $0.50/hr.
Deputy Supervisor $1,000.00 Annually
Deputy Town Clerk $10.05/hr.
Dog Control Officer $10,310.00 Annually
General Laborer $10.00/hr.
Historian $272.00 Annually
Registrar $282.00 Annually
Secretary - Planning Board and ZBA $14.27/hr.
Justice Clerk $9,270.00 Annually
Town Justice $18,088.00 Annually
Senior Justice Clerk $9,502.00 Annually
Supervisor $14,400.00 Annually
Town Board Members $4,351.00 Annually
Town Clerk $44,082.00 Annually
Town Constable $10,819.00 Annually
Highway Supt/Super Bldg. & Grounds $65,036.00 Annually

Attachment C.

2014 Employee Pay Schedule
From
-
To
Pay Date
01/01
-
01/11
1
01/16/14
01/12
-
01/25
2
01/30/14
01/26
-
02/08
3
02/13/14
02/09
-
02/22
4
02/27/14
02/23
-
03/08
5
03/13/14
03/09
-
03/22
6
03/27/14
03/23
-
04/05
7
04/10/14
04/07
-
04/19
8
04/24/14
04/20
-
05/03
9
05/08/14
05/04
-
05/17
10
05/22/14
05/18
-
05/31
11
06/05/14
06/01
-
06/14
12
06/19/14
06/15
-
06/28
13
07/02/14
06/29
-
07/12
14
07/17/14
07/13
-
07/26
15
07/31/14
07/27
-
08/09
16
08/14/14
08/10
-
08/23
17

08/28/14

08/24
-
09/06
18
09/11/14
09/07
-
09/20
19
09/25/14
09/21
-
10/04
20
10/09/14
10/05
-
10/18
21
10/23/14
10/19
-
11/01
22
11/06/14
11/02
-
11/15
23
11/20/14
11/16
-
11/29
24
12/04/14
11/30
-
12/13
25
12/18/14
12/14
-
12/27
26
12/30/14
12/28
-
12/31
27
12/31/14
NOTE: During holiday week, payroll could be one day late. Additionally, mailed checks could be more than one day late.

Attachment D.

Town Holidays 2014
Tuesday, January 1, 2014
New Year’s Day Observed
Monday, January 20, 2014
Martin Luther King, Jr. Day
Monday, February 17, 2014
Presidents Day
Monday, May 26, 2014
Memorial Day
Thursday, July 4, 2014
Independence Day
Monday, September 1, 2014
Labor Day
Monday, October 13, 2014
Columbus Day
Tuesday, November 4, 2014
Election Day
Monday, November 11, 2014
Veterans’ Day Observed
Thursday, November 27, 2014
Thanksgiving Day
Wednesday, December 25, 2014
Christmas Day
(Teamsters ONLY)
Tuesday, February 12, 2014
Lincoln’s Birthday
Friday, April 18, 2014
Good Friday

Attachment E.

Code of Ethics
1. Definition. As used in this section: The term "Town Agency" shall mean any department, division, board, commission, or bureau of any department or office of the Town of Oswego, New York. The term "Board" shall mean Town Board of the Town of Oswego, New York.

2. Rule with respect to conflicts of interest. No officer or employee of a Town Agency or member of the Board should have any interest, financial or otherwise, direct or indirect, or engage in any business or transaction or professional activity or incur any obligation of any nature, which is in substantial conflict with the proper discharge of duties in the public
interest.

3. Standards.
No such officer or employee or member of the Board should accept other employment which will impair independence of judgment in the exercise of official duties.

No such officer or employee or member of the Board should accept employment or engage in any business or professional activity which will require disclosure of confidential information gained by reason of official position or authority.

No such officer or employee or member of the Board should disclose confidential information neither acquired in the course of official duties nor use such information to further personal interests.

No such officer or employee or member of the Board should use or attempt to use an official position to secure unwarranted privileges or exemption(s) for anyone.

No such officer or employee or member of the Board shall engage in any transaction as representative or agent of the Town of Oswego, New York, with any business entity in which the individual has a direct or indirect financial interest that might reasonably tend to conflict with the proper discharge of official duties.

An officer or employee or member of the Board should not by his conduct give reasonable basis for the impression that any person can improperly influence his or unduly enjoy his favor in the performance of official duties, or that he is affected by the kinship, rank, position or influence of any party or person.

An officer or employee or member of the Board should abstain from making personal investments in enterprises which he has reason to believe they may be directly involved in decisions to be made by him or which will otherwise create substantial conflict between duty in the public interest and private interest.

An officer or employee or member of the Board should endeavor to pursue a course of conduct which will not raise suspicion among the public that the individual is likely to be engage in acts that are in violation of the public interest.

No such officer or employee or member of the Board employed on a full-time basis nor any firm or association of which such officer or employee or member of the Board is a member nor corporation a substantial portion of the stock of which is owned or controlled directly or indirectly by such officer or employee or member of the Board should sell goods or services to any person, firm, corporation or association which is licensed or whose rates are fixed by the Town Agency in which such officer or employee or member of the Board serves or is employed.

If any such officer or employee or member of the Board shall have a financial interest, direct or indirect, having a value of ten thousand dollars or more in any activity which is subject to the jurisdiction of a town regulatory agency, a written statement must be filed with the Town Clerk attesting to such a financial interest in such activity, which statement shall be open to public inspection.

4. Violations. In addition to any penalty contained in any other provision of law any such officer, member or employee who shall knowingly and intentionally violate any of the provisions of this section may be fined, suspended or removed from office or employment in the manner provided by law.

Attachment F.

Rules of Order of the Town Board of the Town of Oswego
The Supervisor shall preside at all meetings of the Board and shall preserve order and decorum in the conduct of the meeting.

The Supervisor, immediately following the opening of every regular meeting of the Board, shall proceed to the regular order of town business as follows: Roll call, Town Clerk Report, Supervisor report, reception of petitions and other communications addressed to the Town Board, reports of committees, reports of officers and department, and introduction of resolutions and motions.

The Supervisor will hold a public comment prior to the resolutions and motions. At this time the public will be invited to comment.

Every resolution or motion must be seconded before being put to a vote by the Supervisor and all resolutions or motions shall be recorded in their entirety in the official minutes of the Town Board.

The Supervisor may offer or second a resolution or a motion and need not relinquish the chair for such purpose.

No motion or resolution may be brought to a vote except by the majority consent of those Town Board members present unless printed or typewritten copies thereof are presented to each member of the board 48 hours prior to the opening of the meeting at which such motion or resolution is offered.

No Town Board member shall speak more than once on any question until every Board member choosing to speak shall have spoken.

When a question is under debate, no motion shall be entered unless (a) for an adjournment or recess, (b) for the previous question to lay on the table, (c) to postpone to refer to a committee, or (d) to amend. These latter motions are neither amenable nor debatable.

No motion shall be made to offer an amendment to an amendment already before the Board on any proposition.

A majority vote of all the members of the Board shall be required to suspend these rules of order. A majority of the Board shall constitute a quorum.

If the above rules are or become at any time in conflict with the statutory law, the statutory law shall take precedence.

No member of the public shall engage in any demonstration, booing, hand clapping or otherwise disrupt the town board meeting.

Any person speaking to the town board with the consent of the supervisor shall address his/her remarks to the town board, no to the other members of the audience in the form of a debate or otherwise.

The public will be invited to comment on any motion or resolution not listed on the publicized agenda that is brought before the town board during a meeting.

Attachment G.

Voucher Calendar 2014
Vouchers should be submitted before or on the scheduled dates below to the Supervisor’s office.
Submit by:   TBM
February 3, 2014
payment to be made the week of
Feb 10
March 3, 2014
payment to be made the week of
Mar 10
April 7, 2014
payment to be made the week of
Apr 14
May 5, 2014
payment to be made the week of
May 12
June 2, 2014
payment to be made the week of
Jun 9
July 7, 2014
payment to be made the week of
Jul 14
August 4, 2014
payment to be made the week of
Aug 11
September 2, 2014
payment to be made the week of
Sep 8
October 6, 2014
payment to be made the week of
Oct 14
November 3, 2014
payment to be made the week of
Nov 10
December 1, 2014
payment to be made the week of
Dec 10
December 22, 2014
Final payment for the year 2013
Dec 29
The Town Board will review vouchers at the Town Board meeting. Payment will be made on all approved vouchers.
The Town of Oswego will not pay any finance or late charges that conflict with this payment schedule.
Please note all municipalities are tax exempt for State and Local Taxes. The State requires all tax-exempt organizations to file a form ST-119.1 with all vendors, yet does not require local government agencies to file any such forms. NYS is trying to correct the use of these forms. If you have any questions or need further assistance you can contact the NYS Department of Taxation and Finance at 1-800-462-8100, please select # 3, when prompted, if you have a touch-tone phone.

Attachment H.

Town Board Meetings and Workshops Calendar 2014
Workshops:
Town Board Meeting:
Workshops will be scheduled as needed

February 10, 2014 @ 6:30 pm
March 10, 2014 @ 6:30 pm
April 14, 2014 @ 6:30 pm
May 12, 2014 @ 6:30 pm
June 9, 2014 @ 6:30 pm
July 14, 2014 @ 6:30 pm
August 11, 2014 @ 6:30 pm
September 8, 2014 @ 6:30 pm
September 29, 2014 (Budget meeting) @ 6:30 pm
October 14, 2014 (Tuesday) @ 6pm
October 27, 2014 (Budget Public Hearing) @ 6:30 pm
November 10, 2014 @ 6:30 pm
December 8, 2014 @ 6:30 pm
December 29, 2014 @ 6:30 pm

Attachment I.

Oswego Town Historical Society
2014 Meetings And Events

Regular Meetings……..Third Wednesday of Month @ 6:30pm

MARCH 19 "OF THE EARTH" Jim Farfaglia discusses his new book of interviews with local muck farmers.

APRIL 16 An Evening with Medal of Honor recipient, James H. Lee

MAY 21 Dr. and Mrs. Nupuf will present a program on their house, the Perry Inn, on its 200th anniversary.

MAY 26, Monday, 10am Annual Memorial Day Service at Oswego Town Rural Cemetery

JUNE 18, 6pm PICNIC ON THE LAWN at the home of Town Historian, 199 DeMass Road

JULY 9, 6:30pm ICE CREAM SOCIAL

AUGUST 20

SEPTEMBER 17

OCTOBER 15

NOVEMBER 8, Saturday, 10AM VETERANS DAY PROGRAM

DECEMBER 6, Saturday CHRISTMAS OPEN HOUSE with entertainment and refreshments

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